ENGAGEMENT PROCESS
Every Meridian engagement follows a defined process. Full mandates follow all eight steps below, from supplier identification through to shipment. Standalone advisory services (see Pricing) follow only the steps relevant to that service — typically Initial Consultation, Engagement Letter, and the specific service step itself. No work commences without a signed engagement letter.
01
Initial consultation
A structured one-hour session to confirm the client's objective, assess sourcing feasibility, and agree scope. Offered standalone as Procurement Consultation (see Pricing) or as the first step of a full mandate. The consultation fee is applied as a credit toward Meridian's fee on proceeding to a full engagement mandate.
02
Engagement letter
A formal written agreement executed by both parties before any work begins. Sets out the agreed scope, fee basis, minimum fee, third-party cost treatment, and termination provisions. No engagement proceeds without a signed letter.
03
Supplier identification and verification
Structured research, verification against China's National Enterprise Credit Information Publicity System (NECIPS), and scoring using the Meridian Supplier Assessment Protocol. Delivered as a written Supplier Shortlist Report with a primary recommendation and stated reasoning. Factory visits coordinated through accredited third-party partners where the engagement requires it.
04
RFQ management and negotiation
RFQ drafted and distributed to the verified supplier shortlist. All quotes compared on a like-for-like basis. Recommendation and full negotiation record delivered in writing.
05
Supply Agreement Coordination & Documentation Support
The underlying supply agreement is drafted or reviewed once commercial terms are confirmed — covering price, quality standards, delivery obligations, and remedies for breach.
06
Trade Documentation Support & General Tariff Information
HS classification, import duty advisory, applicable trade agreement analysis, certification requirements, and commercial document preparation or review — covering the client's destination market.
07
Quality inspection coordination
Inspection brief prepared and submitted to an accredited inspection company. Findings reviewed and a written advisory issued within 24 hours of the inspection report.
08
Invoicing and close-out
Meridian's fee invoiced at the agreed milestone against the confirmed FOB supplier invoice value. Third-party costs invoiced separately at cost with supporting documentation attached.